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Conferences, Meetings, and Retreats
CenterPoint Institute has extensive experience designing,
managing, and evaluating conferences and meetings. We provide all the
services necessary for a flawless event including: program design,
contract negotiation, participant registration, AV and IT support,
facilitation, and evaluation. We are known for attention to detail,
creative thinking, troubleshooting, and timelines. Our work makes
clients look good and enables them to actually enjoy their conference.
Program Design
CenterPoint is a thought-partner for program design. We help clients
identify their goals and objectives for a conference or meeting and
create a program to produce the desired outcomes. We have experience
with finding and contracting with speakers/presenters, managing a call
for papers, developing schedules, and planning participant interactions
such as field trips, breakouts, and off-site dinners. A carefully
planned design helps participants fully engage in the program content of
the meeting or conference, sets the tone for a superior conference
experience, and maximizes participant take-aways.
Facilitation
CenterPoint consultants are trained in a variety of facilitation methods
and are known for designing innovative methods to fit the unique needs
of each client group. CenterPoint always offers several facilitation
methods for consideration by the client – never a one-size fits-all
approach. We are also able to train volunteers to facilitate small
groups within a conference setting.
For more information about CenterPoint’s facilitation
services please click
here.
Logistics
One of the building blocks for a successful conference or meeting is
logistics. CenterPoint has extensive experience choosing the appropriate
site, negotiating vendor contracts, arranging travel, selecting menus,
and communicating with participants. Smoothly operating logistics of a
conference or meeting contribute to achieving the planned outcomes.
National/International Capability
CenterPoint is experienced with planning and executing
conferences in other locations – we are not limited to the Chicago area.
We have held meetings in Buenos Aires, Argentina; Washington, DC;
Phoenix, AZ; Nashville, TN; Philadelphia, PA; Charlotte, NC; Chicago,
IL; and others. We have worked with widely distributed planning teams.
When planning Salzburg Seminars, for example, planning team members were
located in the Philippines, Russia, South Africa, Argentina, United
Kingdom, Austria, Zimbabwe, and Tanzania.
Budgets and Revenue Generation
CenterPoint’s expertise in planning and implementing conferences and
meetings will help you create a realistic budget for your event. If the
event is expected to produce revenue above expenses, knowing the costs
is essential information for setting fees. If applicable, CenterPoint
can also manage a sponsor, exhibitor, and advertiser program to generate
revenue for your organization.
Communication
Whether your goal is to market to potential participants, communicate
with existing members, or publicize the event, CenterPoint can produce
targeted messages in electronic and traditional media, develop a
conference logo, and prepare conference folder documents, electronic
presentations, and signage.
For more information about CenterPoint’s communication
services please click
here.
Audio-Visual
Audio-visual support is an important component in the success of any
conference or meeting. Computers, LCD projectors, audio, microphones,
public-address systems, flipcharts, overheads, video, screens – all have
a role to play in different settings. A keynote speech in a large
ballroom requires different AV support than a slide presentation in a
small breakout room. CenterPoint Institute consultants take the worry
out of AV rental. We help determine audio-visual needs and coordinate
with the conference facility's meeting services department so you get
the equipment you need.
Project Management
Coordinating all of the facets of a stakeholder meeting or annual
conference is a detailed, intensive process. CenterPoint Institute can
plan, manage, implement, and evaluate every aspect of your event to
insure that participants have a memorable experience.
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